Who Travels With Us?
People of all ages sign up for Ace Camps - we've had travelers from 16 - 75. Ace Camps are open to solo travelers as well as small groups of friends and family. Our guests hail from all over the world and such diversity of ages and nationalities makes for an enriching cultural experience and gives the opportunity for us to share creativity from varied sources of inspiration.
Ace Campers are often artists, professionals, chefs, photographers, authors and anyone who is interested in traveling and connecting with people and artisans who share a common interest in learning, travel and culture. Our tours generally attract open-minded travelers. If you are not open to spontaneity, whims of the group or if you prefer unadulterated structure on every minute of your journey, Ace Camps may be not for you. We believe in going with the flow and being open to impromptu experiences creates adventure and a special learning environment. Solo participants must be at least 21 years. Yes, men are most welcome to participate in the workshops!
How do I register for an Ace Camp?
Find the ACE CAMP you are interested in.
Read the TRIP OUTLINE, PAYMENT DETAILS + ITINERARY specific to the Ace Camp you would like to attend. There is a link to the REGISTRATION FORM on each camp.
Fill out the Registration for the Ace Camp.
Please note that sometimes this takes a day or so to respond to new registrations. All registrations will be honoured in the order in which they are received. We will send you an email when your application has been accepted and with your acceptance you'll be sent information regarding your deposit for placement in the camp.
How does payment work?
Once a trip has a confirmed number of guests, deposit invoices are sent and payment is due to be paid within 48 hours. If a trip is fully booked and you fail to complete payment during that time you may be moved to our waitlist if someone else registers for your place.
If you book a trip more than 90 days before departure, your payments will be split in two, with an initial deposit to secure your place on the trip, and the remaining tour fee due on the date indicated on your Ace Camp trip page. Within 90 days before departure the full trip fee is due as a single payment at time of registration.
After you have completed your registration you will be sent a Paypal Invoice to complete your deposit payment. Payment can be made with a credit card or by Paypal account. You do not need a Paypal account to make your payment.
Please note, all Ace Camp Inc. fees are to be paid in US dollars.
When I sign up what's included with the fees?
The inclusions of each Ace Camp are different and dependent on the location and workshop. You'll find “what’s included” information on each individual trip page.
Do The Trips Include Airfare?
As our guests arrive from all over the world to begin our tours and it is not possible to include international airfare in our prices.
What’s not included?
Ace Camps Inc. does not include international airfare, alcohol, incidental expenses, travel insurance, visa fees and any necessary fees into and out of the country required by local governments. Please note, Ace Camps Inc. requires all travelers to have travel medical insurance before departure. You are responsible for acquiring your travel insurance. There are many vendors to choose from, such as World Nomads.
Do I need a travel visa?
Requirements for travel visas vary widely depending on your nationality and your destination. These requirements differ from country to country and are subject to change. You should plan to contact your government office to find out particulars.
Can I Contact You To Find Out Who Is Going On The Trip?
For privacy reasons we cannot provide you with advance details on your traveling companions. However, our Ace Camps appeal to a wide range of travellers, most of whom share an adventurous spirit and are like-minded. If you're interested in meeting others booked on your upcoming trip, we often start a group page and invite those who want to introduce themselves.
How many guests are on each trip?
We believe it is important to keep groups sizes small so everyone can get to know each other. Our group size is typically 6 - 12 guests.
Will I have any free time?
During our longer travel experiences you will have the flexibility of a free day or two to explore the city you’ve traveled to either on your own, or with your new friends. Your Ace Camps Tour Manager can also help provide you with suggestions of what do during your free time.
I'm A Single Traveller, Will I Be Charged A Single Supplement?
Our trips do not have a required single supplement. This means that the accommodation is on a twin share basis and, and if you are travelling on your own, you will be sharing a room with another Ace Camp traveller of the same sex. We encourage participants to share bedrooms as it helps create a supportive community spirit among the group.
That said, we recognize that some guests prefer to have space to themselves. Many of our tours have an optional single supplement and these details can be found on the individual trip page. If you select the additional single supplement fee, you will have a single room for the duration of your tour.
Can I bring my spouse, partner or friend if they are not taking the workshop?
This is always a tough question for us as we understand in some cases participants are traveling to other cities and are including the Ace Camp as part of their vacation. It depends - if the accommodation is based on double occupancy or we are staying at a house where space is limited it would be best to contact us to discuss. Remember - this is your learning time and sometimes the workshop works best when you venture on your own. We actually don't encourage it - and hope you can meet up with your spouse or travel partner after the Ace Camp.
How Does The Waitlist Work?
When an Ace Camp fills, we start a wait list. There is no charge to be on the waiting list. If space becomes available, we contact the first person on the list. That person then has 24 hours to let us know before we move on to the next person. If a space becomes available within 90 days of the start of a workshop, the registrar will contact all persons on the wait list by email and the space will be given to whomever contacts us first.
What is your Cancellation policy?
I have a dietary concern
Ace Camps strives to find the freshest food, take you to the coolest restaurants and explore local cuisine with special meals. On most tours we try our best to cater to dietary concerns and allergies as long as we have prior knowledge, please contact us to let us know. Unfortunately there are a few locations where we cannot manage specific dietary concerns or allergies - on tours where this is the case it will be noted on your Ace Camp trip page. If you have specific concerns please contact us to discuss prior to your registration.
COVID-19
If you would like to learn more about our Moving Forward Plans and Booking with Confidence Policy, please follow this LINK HERE to read more, including information about Trip Status + Health and Wellbeing.