Preparing for Your Journey
ISTANBUL, TURKEY
Storytelling and Connection through Intuitive Embroidery with Victoria Villasana
October 12 - October 19, 2025
WE CAN’T WAIT TO SEE YOU!
We are so excited to spend time with you in Istanbul, Turkey. Your Ace Camps Travel trip will connect you to an incredible community where you’ll meet and form bonds with many wonderful individuals. Given the small-group nature of Ace Camps Travel trips, the health, safety, and well being of you, other guests, the instructors and workshop hosts, and the local communities are a key priority for us.
Please take a moment to read through this document in full as it contains important information that will help you prepare for your Ace Camps Travel trip.
GENERAL
Your Ace Camps Travel Host: Vida Forrest y Salazar
We want every aspect of your trip to be an amazing experience. To help us do that, you will have the support of an Ace Camps Travel Host who travels with the group and is there to make sure your trip runs as smoothly as possible. Vida Forrest y Salazar will be your Ace Camps Travel Host. She is a loves embroidery and Istanbul and is excited to meet all of you. While she is not a local guide, she will assist you in answering questions you may have along the way. We will send you Vida’s contact info closer to the Trip start date. If you have questions between now and then, please continue to email us at hello@acecampstravel.com.
Group Travel Etiquette
Please remember this is a small-group travel experience. It is important for you to join us with compassion, patience, and respect for everyone you interface with during your Trip. For example, if you asked to meet at a certain time, please be on time to avoid keeping the rest of the group waiting. If you choose to skip any activities or meals, please confirm your absence with the Ace Camps Travel Host directly so we’re not worried about your location or well being.
Travel Insurance
Travel insurance is required for all guests that includes: trip cancellation/disruption insurance; travel medical insurance; and medical evacuation insurance. Ace Camps Travel does not sell travel insurance. If you have questions, we suggest you discuss concerns about your coverage directly with a local travel insurance provider. Please ensure your listed emergency contact has all of your travel and medical insurance coverage details.
Itinerary Disclaimer
We do our best to keep to the itinerary on the Trip Details page of the Ace Camps Travel website. However, sometimes adjustments may occur. For example, we may need to make changes to the itinerary due to inclement weather, timetable changes, or circumstances beyond our control. While we do our best to plan ahead and prevent this from happening, it may be unavoidable. It can also happen with little notice, so please bear with us if we have to make modifications to the itinerary on the fly.
Smoking, Illegal Drug Use + Alcohol
Unless it is specified on the itinerary, alcohol is not usually included with meals. If you would like to have alcoholic beverages during your trip, you will need to pay for these separately.
Ace Camps Travel Trips are 100% smoke free and we do not tolerate any kind of illegal drug use. We require responsible alcohol consumption.
COMMUNICATION
On-the-Ground Communication with WhatsApp
While on the ground in Istanbul, Turkey, we will be using WhatsApp to communicate. Before you arrive in Turkey, please make sure you have the most up-to-date version of WhatsApp downloaded, installed, and an account set up and working on your mobile device. Your Ace Camps Travel Host, will use WhatsApp to send you daily reminders, updates, and any other important information during the course of your trip. In addition to one-on-one communication with your Ace Camps Travel Host, we’ll be creating a group chat with all registered guests where we will send updates that affect the entire group while on the trip. We encourage everyone to engage on the group chat, as it’s a great place to get to know the rest of your new Ace Camps Travel friends, discuss travel plans and ideas, and share trip photos.
Emergency Numbers
In the case of an emergency, the general emergency number to dial in Istanbul is 112.
In the case of a specific emergency, the local emergency numbers to dial in Istanbul are as follows: 155 (police), 110 (fire), and 112 (ambulance).
Mobile Phone Usage
Here are a few other resources you may find helpful when traveling:
Using an ‘e-sim’ app to have data on your phone while you travel (depending on your phone model). There are several companies offering e-sims that can save money instead of roaming through your network provider. Companies like Airalo offer various options to choose from. If you are using country specific e-sims you will need one for Turkey. Or, you can install an “All Europe” e-sim that covers both countries, which may have a slightly higher cost.
Note: While e-sims are great, they do take some time to set up and install so be sure to spend some time before you leave your home country setting it up so you can just turn it on once you land (while we love to help where we can, our Ace Camps Travel Hosts aren’t tech support specialists).
SOCIAL MEDIA
If you are taking photos and would like to share them as a part of our trip story please tag your posts and/or stories on Instagram with @acecampstravel or hashtag #acecampstravel
ARRIVAL/DEPARTURE
Arrival Information: October 12, 2025
This trip begins and ends in Istanbul. Istanbul has two main international airports: Istanbul Airport (IST) and Sabiha Gökçen International Airport (SAW). IST is the main airport and most major international flights will fly in and out of this airport.
Ground Transportation and Getting to the Hotel: The drive from the airport to our hotel will vary widely depending on traffic, anywhere from 45min to 2 hours.
If you are arriving at Istanbul International Airport (IST) and coming directly to our hotel, The Bank, your airport transfer is included in the cost of your trip. We’ll share a pick-up schedule and meeting point instructions with you prior to departure, once we receive everyone’s arrival details, including information about what to do and who to contact, if you cannot locate your driver.
Please fill out the Arrival and Departure Form so we have the information we need to schedule your pick up.
Note: It is common to be approached by seemingly well-intentioned individuals asking if you need help finding your driver or carrying your bags. We recommend declining these offers, as they are often a ploy to get a large tip or, worse, steal your bags. If for some reason you are stuck and need help, look for one of the official Airport Information Desks.
If you arrive and are heading to a different hotel or location, you are responsible for arranging your own transportation to our hotel. If you need help arranging an airport transfer please contact us at hello@acecampstravel.com and we’ll do our best to support you.
You can check into The Bank Hotel anytime after 3:00 pm on Sunday, October 12. If you arrive earlier than 3:00 pm, you can drop off your luggage at the front desk and they will store it for you until your room is ready. All hotel rooms have been preassigned using the name you provided on your Booking and Registration form.
Helpful App for Jet Lag
Help manage jet lag with Timeshifter.
Welcome Dinner: October 12, 2025
Once we’re all settled at our hotel in Istanbul, we’ll be hosting a casual meet + greet welcome dinner so you can get to know the group. Please plan to arrive at our hotel no later than 4:30 pm on Sunday, October 12, if you want to join the welcome dinner. This will give you enough time to check in and get settled before dinner. We’ll share more specific details about when and where to meet for dinner a few days before the Trip start date. If you aren’t able to join the welcome dinner, your Ace Camps Travel Host will be in touch with you to make sure you have all the information you need to join the group the next morning.
Departure Information: October 19, 2025
On the morning of Sunday, October 19, our trip in Istanbul concludes. You are welcome to have breakfast at the hotel and then you can make your own way to the airport or wherever you’re planning to go next.
If you’d like to arrange for a transfer from The Bank Hotel to the airport, the hotel staff can assist you in setting that up.
HOTEL
We will stay at The Bank Hotel:
{October 12 - 19 - 7 nights}
The Bank Hotel
Arap Cami, Bankalar Cd. No:5 D:1,
34421 Beyoğlu/İstanbul, Türkiye
+902122830055
About the The Bank Hotel in Istanbul:
Location + Getting Around: The Bank Hotel is a historic property in the vibrant and bustling Karaköy neighborhood of Istanbul. There are many restaurants and shops within walking distance. You can walk to the port or waterfront and other neighborhoods in 5,10 or 15 minutes.
This area is easy to get around on foot or using public transportation. You can use your phone or credit card to tap to pay on the metro or you can buy an Istanbulkart which can be used on all types of public transportation (bus, ferry, metro). Taxis are available but we strongly recommend you only use Uber as there are frequent issues with taxi drivers not using their meters or taking routes longer than needed with tourists. Uber is slightly different in Turkey and it calls a taxi but estimates your fee. Traffic in Istanbul can be an issue so walking or taking public transportation may be a good option. As with any large, busy city you’ll want to be vigilant against petty crime, mostly pickpockets.
Note: As mentioned, Uber works in a slightly different way. It will call a taxi, not a private car and will give you a fare estimate. When your Uber arrives, ensure it starts with a 000 meter and does not already have an amount started. At the end of the fare, look at the meter cost and make sure what the driver enters into the Uber app is the same as what was on the meter. If there is a discrepancy, take a picture of the meter and either discuss with the driver or pay and request a refund from Uber.
Additional Considerations for guests in Shared Rooms:
If you are a light to moderately light sleeper we strongly encourage you to bring ear plugs, a sleep mask, and install a white noise app on your phone with earphones to assist in your personal slumber.
Amenities + Food: The hotel has a Turkish hammam, a sauna, steam room, massage room and small fitness center. There is a lobby bar and restaurant open for most of the day, a more upscale dinner restaurant called Serica, where you may need a reservation and a rooftop bar open in the afternoon and evening. In your room you’ll find typical hotel amenities like a mini bar, coffee and tea and shampoo.
HEALTH
Illness (including COVID)
Our goal is for each of our guests to enjoy the amazing trip we’ve put together. To ensure that happens, we make the health and safety of the group as our top priority. Please keep in mind while traveling with a group, you may need to take additional precautions.
In the days leading up to and during your Ace Camps Travel Trip, thoroughly washing your hands, wearing a KN95 mask if you feel ill or if you display symptoms of illness, and keeping a safe distance from others who exhibit signs of illness are small, but impactful, things you can do to keep the trip safe for everyone. Please make sure you bring KN95 masks, hand sanitizer, and a few COVID tests on the trip in case you or those around you start to have symptoms of an illness.
During the trip, if you feel unwell, please alert your Ace Camps Travel Host immediately, wear a mask, and keep a safe distance from others until we know more about your situation. If you exhibit signs of, or test positive for an illness, you should be prepared to follow the advice of local health authorities as well as the Ace Camps Travel Host to ensure the health and safety of the entire group. Depending on the severity of your symptoms, viral nature of your illness, and where we are staying, there may be a need to mask, distance, self isolate, or remove yourself completely from the trip which will be determined by the Ace Camps Travel Host with the best interests of the group health and safety as the main priority.
Per the Ace Camps Travel Terms and Conditions, you are responsible for any additional costs if, due to illness, including COVID, you have to leave a trip early as determined by a health care provider or the Ace Camps Travel Host. This is one of the many reasons we require you to purchase travel insurance.
Medications and Vaccines
You should consult with your doctor and a specialized travel doctor to determine if you need any vaccinations, prescriptions, or special considerations based on your medical history/conditions and based on the you’ll be traveling. For example, you may want to ask about a wide spectrum antibiotic in case of gastrointestinal or other infections. The CDC has several vaccine, prescription and over the counter recommendations for travel to Turkey and a travel doctor will be able to assist you in confirming what is right for you.
If you are already taking prescription medication make sure you bring enough with you to cover your time in Turkey and then some. When you pack, make certain you have all your required and important medication in your carry-on luggage.
We encourage you to travel with medications that can help you if you encounter health issues. Here are a few common concerns you may want to consider bringing medications for, though what you choose to travel with is up to you and/or you and your doctor
Motion sickness, if van, bus or boat rides affects you as we have some days where we’ll be in van/bus with stop and go traffic and some days we’ll take a boat/ferry
Allergies - cats are everywhere in Istanbul and they often wander into shops and restaurants. If you are allergic to cats, you may want to bring some allergy medicine
Nausea, indigestion, or an upset stomach
Diarrhea/Dysentery
Constipation
Minor aches and pains
Minor and severe allergies
Cold/flu symptoms
Bug repellant/spray
Minor cuts and bruises
Stomach Issues
Stomach issues can occur when traveling and eating new types of cuisine. We strongly recommend bringing various medications to ensure if you have any issues, you are able to manage them and continue enjoying your trip.
Eye Glasses + Contact Lenses
If you wear eyeglasses, it is advisable to carry an extra pair on the trip. If you wear contact lenses, you may want to bring extra contacts and an extra pair of back-up regular glasses.
General Fitness
To take full advantage of your trip to Istanbul it is best to be in good health. Istanbul is know as the city of 7 hills. Sightseeing, especially when walking up hills, can be tiring and several of our tours and all of our workshop days will require walks up and down steep hills.
Water
While the water in Istanbul may technically be acceptable for consumption, there might be an unpleasant taste in certain areas or can cause an upset stomach if you aren’t used to it. We recommend drinking filtered or bottled water which are easily requested in restaurants or purchased at grocery or convenience stores.
SAFETY
While many areas of Istanbul are considered safe for travelers, it’s important to remember some areas will have a petty crime, especially pick pocketing for tourists. It's important to remain aware of your belongings and aware of your surroundings. Here are a few specific safety considerations:
Use Uber instead of hailing a taxi. There are also some local rideshare apps you can use. Uber works in a slightly different way. It will call a taxi, not a private car and will give you a fare estimate. When your Uber arrives, ensure it starts with a 000 meter and does not already have an amount started. At the end of the fare, look at the meter cost and make sure what the driver enters into the Uber app is the same as what was on the meter. If there is a discrepancy, take a picture of the meter and either discuss with the driver or pay and request a refund from Uber.
Avoid openly showing your valuables, such as phones, cameras, jewelry.
Given how much we use our phones for navigation or photos, we suggest using a phone lanyard so your phone can’t easily be grabbed out of your hand (and to avoid dropping it!).
Avoid political gatherings or protests, even if they seem peaceful.
Keep your valuables safe:
To avoid petty theft or pick pocketing, especially in crowded city centers, we suggest leaving any valuables you don’t need at home. Avoid wearing flashy watches or expensive jewelry. Wear a crossbody bag with a zipped compartment for your valuables and keep the bag towards the front of your body. If you have a backpack, wear it towards the front so someone can’t open it from behind you in a busy crowd.
Get an international data plan or eSim for your mobile phone:
We strongly encourage you to have an international data plan on your phone so you can always have access to Google Maps for navigation and WhatsApp for communication with your Ace Camps Travel host, in case you get separated from the group. See notes about mobile e-sims above in the Communication section.
MONEY
Cash + Credit Cards
The national currency in Turkey is Turkish Lira (TRY or TL). While most transactions are conducted in Lira, you may find some places have credit card options to pay in Euro. This is not the norm so it should not be an expectation anywhere, but if you encounter it you won’t be surprised or concerned,
Istanbul is take credit card in most places, however you will want to have some Lira with you as smaller shops and street vendors may only take cash. Some shops at the traditional bazaars and markets may also prefer or only accept cash. You will also want cash for tips, at restaurants and cafes as you may not always have the ability to leave a tip with a credit card.
Most ATMs in Turkey accept international cards. While they are usually reliable you may encounter one that is unable to give you cash and you’ll need try again on a different day or use a different machine.
Gratuities
Tips and gratuities for your guides, group drivers, and group meals are taken care of by Ace Camps Travel. However, there are some places during your trip that you may choose to leave a tip if you choose to:
The Bank Hotel: Ace Camps will take care of the hotel staff in general, but if you would like to leave something for housekeeping or a food server that has take care of you, we encourage you to do so on your own.
Tipping standards in Istanbul are usually 5-10% of the bill. When you are out on your own, it is customary to tip people who have provided you a service. For restaurants and cafes you can leave 5-10%, if you are at an upscale meal 15% is more appropriate. You should tip hotel porters or anyone who helps carry your bags, again, you’ll want cash for this. If you go to a hammam, they will come out at the end to say goodbye and this is when you would tip, 10-20% divided among the attendants. If you take a taxi, you can round up and leave the driver the change.
CULTURAL CONSIDERATIONS
Istanbul and Turkey are incredible places with rich culture and a long history. Istanbul spans two continents, Europe and Asia giving the city a unique blend of customs and traditions. In this city you’ll find a blend of Eastern and Western, ancient and modern, and religious and secular influences all woven together. While some things may feel familiar or similar to a typical Western, large city other experiences may be quite different than what you are used to. We recommend leaving your expectations behind and embracing and appreciating what you find here as it is.
Shopkeeper and Bargaining Culture
Some shopkeepers may be proactive in soliciting your business. This could include calling out to you as you pass by, trying to entice you into their store with information about their goods, or reaching out to catch your attention. While some foreigners can find this unsettling, it is just part of the market culture.
Some shopkeepers will extend a great deal of hospitality, offering tea or snacks or opening many packages or unrolling many carpets to show you the options. This is a common practice and you should not feel obligated to purchase anything despite the effort someone has expended.
Bargaining is an expected and welcome custom in traditional markets, bazaars and independent shops. In places like a mall or where the prices are clearly displayed, they will likely not be open to bargaining.
When asking the price of an item in a traditional market or bazaar, consider the amount the shopkeeper gives you as the first offer and you can start negotiating from there. This may be 30-60% more than the anticipated purchase price. They may ask for your best price and this should be less than you really expect to pay. Then you can go back and forth until you land on a price. Don’t be afraid to leave the shop without buying anything if you don’t manage to land on a good price. Do keep in mind that if you give a price and they accept that offer or meet it, you are expected to honor that verbal agreement and purchase the item.
Make sure you clarify if the price is for cash or credit card. There is often a lower cash price since they won’t be incurring processing fees.
Bargaining is a friendly activity and should be approached without aggression or hostility. It is not merely transactional, it is a social experience and can open doors for genuine conversation and insight into Turkish culture.
Mosque Dress Code
Both men and women must dress modestly at mosques, or they will be denied entry. This means your shoulders should be covered, no tank tops or strappy tops and your neckline shouldn’t be too low. Pants or long skirts should be worn, no shorts. Women need to cover their hair with a scarf. Many mosques provide coverings at the entrance, but we recommend bringing your own scarf. You can use any regular scarf, draped over your head and shoulder.
Mosque Etiquette + Respectfulness
You will be required to remove your shoes before entering a mosque, so be prepared to walk barefoot or in your socks.
There is a call to prayer fives times daily. Some mosques may restrict tourist visits during these times, especially on Fridays.
While many mosques allow and encourage tourists to visit, they are an operating place of religious workshop. Do not take photos of people praying or performing other religious acts. Keep your discussions to a minimum and speak in low, whispers.
General Attire
While Istanbul is a cosmopolitan city, some neighborhoods are more conservative. Dress modestly (shoulders/midriff covered, short/skirts mid-thigh and below) when exploring beyond tourist areas, especially in residential districts.
Cats
There are more than 100,000 stray cats in Istanbul and they have a special place in the daily life and hearts of the people who live in the city. You’ll find cats wandering the streets, napping on a shelf in a shop or perched on a chair in a cafe. Locals often leave food and water outside their homes or stores to feed them and an ecosystem has developed to care for the cats. Many cats are friendly and open to human interaction but keep in mind they are not domesticated and they are not pets. Instead of walking up to one of the cats, let them approach you, do not feed them human food and while they may appear comfortable with people that is not a good indication they are open to being pet. We encourage taking photos but not not recommend touching the cats.
Hospitality
Turkish people are exceptionally hospitable. If invited for tea or offered food, it's polite to accept even if just a small amount. Refusing entirely can be seen as rude.
WHAT TO BRING
Now onto the fun stuff - what should you bring?!? Below are some suggestions, based on our experience. Istanbul is a large city and if you’ve forgotten something, you will likely find most common items you may need, though you probably won’t find the brand you’re used to nor will there be as many options as you’re used to. When packing, be mindful that we will visiting a mosque one one day and in a residential area on other day, where we should wear modest clothing (shoulders covered, necklines not too low, no shorts and longer skirts or pants).
General
PASSPORT (make sure it has at least six months on it) and consider bringing a photocopy and/or passport photos. In the (hopefully!) unlikely event your passport gets lost or stolen, an extra set of passport photos can make it easier for you to get a replacement)
Travel plug adapters, depending on the country you are traveling from. C and F are the most commonly used plug type in Turkey
We highly recommend bringing a fold up, empty duffle bag with you and if you end up purchasing things, you can store your breakable items in your luggage and softer items in the duffle. If you purchase larger items, like a rug, the shop can give you the best tips for getting it home, some places will ship to your home country for a fee
Photos
You will need to upload digital versions of certain photos to this folder and we will print them on specific paper and have them ready for you to use in the workshops. You’ll need to upload your photos no later than Friday, September 5. Inside the upload folder, you'll find another folder with your name, put your photos in the folder with your first name. You upload send at least two photos, as described below:
1 photo of a younger version of yourself. It can be you as a baby, small child, adolescent or in early adulthood. Ideally it’s a photo that evokes a particular feeling or emotion for you.
1 photo of a person who has been an important part of your story, someone who has influenced your life or your character. This could be a family member, friend, loved one or an important political, social or artistic figure in your life. Ideally, there is a story behind why this person or photo is important to you.
If you are a particularly fast creator or have trouble deciding, you can upload two different photos for each type we need (2 photos of your younger self and 2 of an influential person in your life) in case you finish early and want to start on a different one.
Notes on photos/uploads
Victoria works with mostly black and white photos so we will print your photos in black and white as well.
If the photo you want to use is currently a physical photo (not digital) the best option is to scan the photo to keep the highest resolution and proportions and upload the scanned version to the folder. You can scan photos at a variety of places like CVS, Walgreen, Walmart, Fed EX/Kinkos or Staples.
We will print these as 8.5x11 or A4 sized photos, unless your photo is too small to enlarge. Keep in mind that smaller photos are going to be harder to work with and will have limited options for thread/yarn
General Supplies
We will provide the textiles for embroidery (yarn/thread) but if you have any particular colors you love or textiles that have special meaning, you are welcome to bring those to use
Bring a notebook for sketching ideas or writing notes/ideas about design
bring a pencil and or/pen for use with your notebook, markers or colored pencils if they help you plan your designs
We will provide the rest of the common supplies needed for the workshops like scissors and needles.
Clothing
Scarf or shawl to cover your head when visiting mosques or places of religious significance
Pants or long skirt and top with sleeves and modest neckline for visiting mosques and more traditional neighborhoods
Layering pieces, including a light jacket, for cool mornings and evenings, with warmer daytime temperatures
Rain shell and/or small umbrella (rain showers are a possibility)
If you carry a purse, make sure it zips closed and we recommend a something with cross body strap
Footwear
Comfortable and supportive footwear you feel comfortable walking in for moderate distances and on a variety of terrain. Istanbul is the city of 7 hills and we will be walking uphill every day. Please bring footwear that you are able to walk up hills, steps, cobble stones and uneven streets.
Shoes you feel comfortable taking on and off and leaving in a common area as you will be required to take off your shoes when visiting mosques and various other locations.
Personal Items
Glasses and/or prescription sunglasses if needed
Earplugs (high quality foam or sleep focused noise dampening, such as Loop)
{Toiletries kit, including your own shampoo, conditioner, and body wash, if you are particular or there are certain brands you prefer to use while traveling
Refillable water bottle to avoid single use plastic bottles
Hand sanitizer
KN95 masks–in an effort to keep our group as safe as possible, you may be asked to wear a mask if you exhibit sign of illness
Luggage
We suggest keeping important items in your carry-on in case your luggage gets lost en route to Istanbul. We also suggest putting AirTags in your luggage so you can track their location, in the event they get lost in transit.
Weather
October is a lovely time to visit Istanbul. The weather is mild with daytime highs in the mid/high 60s to low 70s F ( 18-23 C) and evening temperatures in the low 50s F (11-13 C). While usually dry, it can rain in October so we suggest packing a jacket and umbrella just in case. We will be on a boat and a ferry, where temperatures can be cooler and breezy so a light jacket is appropriate.
THANK YOU AND SEE YOU SOON!
Thank you for taking the time to review this information, we hope these details help with your travel planning and prepare you for your time exploring Istanbul. If you have questions between now and then, please continue to email us at hello@acecampstravel.com. See you in Istanbul!